Only items created wit the Classified Ad form show in the folder

Figure 8.21 - The filter for the By Ad Type view shows only items created with the Classified Ad form (I PM. Post. Create Ad) in the folder.

Filters consist of a condition or set of conditions that determine what items are shown in a folder. For example, a condition could be From Jim Hance. Conditions can have multiple arguments. For example, From:Jim Hance;Don Funk. Here are a few simple guidelines to follow when creating conditions:

• Multiple conditions are logical AND values For example, the condition From:Jim Hance; Subject:GG&G is True if the From field of the incoming item contains Jim Hance and the Subject field contains GG&G.

• Multiple arguments within a condition are logical OR values For example, the condition From:Jim Hance;Karl Buhl;Don Funk;Max Benson is True if the From field contains any of the names included in the expression.

Specify Simple Filter Conditions

You can filter messages that meet specific criteria. For example, you can filter all incoming messages from a particular user or about a particular subject. To filter simple message properties

1. On the View menu, select Current View, and then click Customize Current View.

2. Click Filter.

3. On the Messages page, specify the properties you want for the filter. For example, to create a filter that shows only messages from a particular person, click From, and then double-click the person's name in the list.

4. Click OK twice.

Specify Advanced Filter Conditions

On the Advanced page, you can create a variety of filter conditions. For example, you can specify that only items with a specific message class show in the view. In addition, you can specify that only items with a specific value in a field show in the view.

Filter by message class When you filter by message class, you specify that only items created with a particular form are visible in the folder. For example, in the By Ad Type view in the Classified Ads folder, only items created with the Classified Ad form show in the view.

To filter by message class

1. On the View menu, select Current View, and then click Customize Current View.

2. Click Filter.

4. Click Field, point to All Mail fields, and then click Message Class.

5. In the Condition drop-down list box, click Is (Exactly).

6. In the Value text box, type the message class, as shown in Figure 8-22.

7. Click Add To List.

8. Click OK twice.

Figure 8.22 - The condition for the filter in the By Ad Type view specifies that only items with the message class IPM.Post.CreateAd show in the folder.

Filter by field values You can create a filter that shows only items that have a specific value in a field. For example, as shown in Figure 8-23, the conditions for the filter specify that only items created with the Classified Ad form and that have the value For Sale in the AdType field and the value Transportation-Cars in the NewCat field show in the view.

Figure 8.23 - Advanced filter conditions for the By Ad Type view.

In Outlook 2002, the Advanced Filter dialog box displays the SQL page visible in Figure 8-23. Do not edit the filter directly on the SQL page unless you are familiar with the construction of SQL queries for Exchange 2000.

To filter by afield value

1. On the View menu, select Current View, and then click Customize Current View.

2. Click Filter.

3. Click the Advanced page.

4. Click Field, point to the field set you want, and then click the field you want.

5. Do one of the following:

® To filter a single field value, click Is (Exactly) in the Condition drop-down list box, and then type the value you want in the Value text box.

® To filter multiple values in a field, click Contains in the Condition drop-down list box, and then type the values you want, separated by a comma, in the Value text box.

6. Click Add To List.

7. Click OK twice.

Format Views

By using the Other Settings dialog box, accessible from the View Summary dialog box, you can change the fonts in the view, specify grid lines for the view, specify whether group headings are to be shaded, and turn on in-cell editing so that users can enter and edit information in the cells in the folder, as shown in Figure 8-24.

Classified Form
Figure 8.24- Format options for the By Ad Type view.

To format a view

1. In the Current View drop-down list box on the Advanced toolbar, switch to the view you want to change.

2. On the View menu, select Current View, and then click Customize Current View. You can also right-click a field heading in the current view and select Customize Current View from the shortcut menu.

3. Click Other Settings.

4. Select the options you want, and then click OK twice.

In-Cell Editing Views

If you check Allow In-Cell Editing in the Other Settings dialog box, users can edit item information directly from the view. The Beta Contacts sample application discussed in Chapter 3 has both in-cell editing and Show "New Item" Row enabled in the Potential Beta Participants view shown in Figure 8-25. Users do not have to open the form to change field values. You can also expose a new item row so that users can enter new information from the view rather than using the Actions menu to open a new form instance.

H Beta Contacts - Microsoft- tlutior.k

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