Make a Folder Available to All Users in Your Organization

You can make a folder available to all users in your organization by creating the folder in, or copying the folder to, Public Folders. Then, it is up to the administrator to determine whether the folder is replicated throughout the organization. You or the administrator can set permissions for who has access to the folder and to what extent those users can work in the folder.

To copy a folder to Public Folders, you must have permission to create subfolders for that portion of the Microsoft Exchange Server folder hierarchy.

Based on the policies of your organization, you may not have permission to copy a folder to Public Folders. You may be required to hand off the folder to your administrator, who then copies the folder and completes the design tasks according to your specifications. Alternatively, you may be given permission to copy your folder to a specific public folder and then complete the task yourself. See your administrator for specific instructions.

To create a folder in Public Folders

1. In Public Folders, right-click the folder in which you want to create the subfolder, and then click New Folder on the shortcut menu.

2. In the Name text box, type a name for the folder.

3. Select the options you want.

4. If prompted, select a choice about creating a shortcut on the Outlook Bar, and then click OK. To copy a folder to Public Folders

1. In the Folder List, right-click the folder you want to copy, and then click Copy folder name on the shortcut menu, where folder name is the folder name you used in item 2 above.

2. Click the public folder you want to copy the folder to, and then click OK. Set Permissions for the Folder

When you set permissions on the folder, you determine who has access to the folder and what functions they can perform in

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To set permissions for the folder

1. In the Folder List, right-click the folder you copied to Public Folders, and then click Properties on the shortcut menu.

2. Click the Permissions page.

3. Set permissions for the folder.

For more information about setting permissions, see "Set Permissions" in Chapter 8. "Folders."

If the folder is replicated to other servers, make sure you set the permissions so that all users who need access to the folder have the appropriate permissions.

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