He io field is preaddressed to the Business Card Requests folder

Efiihiness Card Request - Business Card Request 1 HTML)

File; I Edit View Insert i ools Actions Help

Figure 6.14 - The Business Card Request form is preaddressed to the Business Card Request folder.

Before you can preaddress a form to a folder, the folder address must exist in the Global Address Book or in an Address Book in your profile. If the folder address does not exist in the Global Address Book, you can ask your Exchange administrator to make the folder address available in the Global Address Book, or you can publish the folder address to an Address Book in your profile.

To publish a folder address in an Address Book in your profile, the folder must be located in Public Folders.

To add a folder address to an Address Book in your profile

1. In the Folder List, right-click the folder, and then click Properties on the shortcut menu.

2. Click the Administration tab. (You will see the Summary tab if you do not have owner permissions to modify this folder.)

3. Click Personal Address Book to add this item to a Personal Address Book in your profile. Unlike previous versions of Outlook, which would add a public folder address only to your Personal Address Book when you clicked the Personal Address Book button, Outlook 2000 and later will add the folder address to the Address Book selected in the Keep Personal Addresses In drop-down list box on the Addressing page of the Services dialog box for your Exchange profile.

In Outlook 2002, the Services dialog box is no longer available under the Services command on the Tools menu. Instead, you can access the Properties dialog box of your profile with the E-Mail Accounts command on the Tools menu. To set the addressing options for your profile, use the Options command on the Tools menu of the Address Book dialog box. To display the Address Book dialog box, select the Address Book command on the Tools menu.

To Preaddress the To field to a folder

1. On the Outlook Actions menu, click New Mail Message.

2. On the Message form, click the To button.

3. In the Show Names From The drop-down list box, click the name of the Address Book that you've selected to keep personal addresses in the Addressing dialog box.

4. Double-click the folder name in the list, and then click OK. The folder name should appear in the To field.

5. On the Tools menu, select Forms, and then click Design This Form to switch to Design mode.

6. Modify the form as desired, and then save and exit.

For more information, see "Add Folder Address to Personal Address Book" in Chapter 8.

Subject Field

The Subject field provides several important functions on a form: ® It summarizes the information in the item.

® It sets the value of the Conversation field. The Conversation field is the field used to create threaded conversations in views. ® The value in the Subject field appears in the title bar of the window. Set the Initial Value of the Subject Field

In some cases, you may want to set the initial value of the Subject field. For example, for single-purpose forms such as the Business Card Request form, you can set the initial value of the Subject field to Business Card Request.

To specify the initial value of the Subject field

1. Right-click the Subject control, and then click Properties on the shortcut menu.

2. Click the Value tab.

3. In the Value text box, type a value or click Edit to build an initial value formula for the Subject field, as shown in Figure 6-15.

Was this article helpful?

0 0

Post a comment