To view the Read page in Run mode, you must first send or post an item with the form. For some built-in forms, you must save an item. Consequently, you should test the Read page after you publish the form. Publishing and testing the Read page of the form is discussed later in this chapter.
To switch between Design mode and Run mode
1. On the Form menu, click Run This Form.
2. Close the form in Run mode to return to the form in Design mode.
With form action properties, you specify how a form handles responses. Form actions are one of the most important aspects of Outlook because they enable users to respond to existing items in an Outlook folder.
Throughout this book, the term response is used to encompass Reply, Forward, Reply To All, Reply To Folder, and all user-defined response actions.
With Outlook actions, you can specify
• Whether a Reply, Reply To All, Forward, Post To Folder, or custom menu command appears on the Outlook Actions menu and the form Actions menu
• Whether an Action button appears on the form toolbar
• The form to activate to enable the user to send or post a response
• Whether the action opens the response form or sends the response immediately, or whether the user is prompted to open the response form
To create actions
• See "Create a New Action" in Chapter 4. To set actions
• See Chapter 7, "Actions," which provides a detailed discussion of how to set actions for Message and Post forms and provides several detailed examples to help you understand how actions can be applied in applications.
Set Form Properties
With the form's Properties page, you give the form a name and a description and you specify whom to contact with questions about the
• Wth the form open in Design mode, click the Properties page, as shown in Figure 5-24. Category Allows you to create or specify a category for forms to help organize the forms in the New Form dialog box. Sub-Category Allows you to create or specify a subcategory for the form.
Always Use Microsoft Word As The E-Mail Editor Allows you to specify that Microsoft Word runs in the Message control of the form, so users have spell checking, thesaurus, and full formatting options that are available with Microsoft Word. The Word editing features are available only to recipients who use Word as their e-mail editor.
Template Allows you to specify the Microsoft Word template that is used to format the text in the Message control of the form.
The Always Use Microsoft Word As The E-Mail Editor option and the Template edit box are disabled on the Properties page of your custom form if your default mail format is either Plain Text or HTML and you are using Outlook 2000. If you're using Outlook 2002, you can enable Always Use Microsoft Word As The E-Mail Editor for all default mail formats (Plain Text, Rich Text, and HTML). In versions of Outlook earlier than Outlook 2002, you can specify a Word template for use in the message body of your custom form only if you have selected Microsoft Outlook Rich Text as the default mail format for outgoing messages. To change the default mail format, select the Options command from the Tools menu and click the Mail Format page in the Tools Options dialog box.
Contact Click the Contact button to select the names of those people who are responsible for maintaining and upgrading the form. When the form is published, contact information shows in the form's Properties page and the form's Properties dialog box selected from the Form Manager.
Description Type a description for the form. The form description shows in the form's About dialog box on the Help menu and also in the Properties dialog box for the form.
Change Large Icon Click to change the icons for the form. Large icons appear in the form Properties dialog box.
Change Small Icon Click to change the icons that appear in the Outlook folder to represent an item of the type created with the form.
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